Get more guest uploads
People upload when the code is in front of them and they can see photos appearing. Placement and a mention from the host matter more than a second app.
Key takeaways
- Guests already have the phone. The job is to put the QR code where they are standing.
- A link in the invitation covers people who never look at a table card.
- A live slideshow gives a reason to upload, because people see photos appear.
- Ask the host, DJ, or MC to mention the gallery more than once.
- The free gallery stops at 10 photos. A full room needs a paid plan before the night starts.
- There is no published participation rate on this page. Watch your own gallery instead of copying a percentage.
Why people skip it
Most missed uploads are not a technical failure. The guest did not see a code, did not want to install something, or did not know the gallery was for them.
PicBee removes the install step: guests open a QR code or a link in the phone browser. The rest is how you show that path in the room. Start from the quick start if the gallery is not live yet.
Where to put the code
- Entrance, at eye height, with a short line such as "Add your photos".
- Every dining table, not only the head table.
- Bar and photo booth, where people already have their phones out.
- The same link in the digital invitation and the day-of message.
One code is not enough
When to mention it
| When | What to do |
|---|---|
| Before the event | Send the gallery link with the invitation |
| Arrival | Point at the entrance sign |
| Seated meal | QR on the table, one announcement |
| Dancing or speeches | Live slideshow where the room can see it |
| Next day | Send the link again so late photos still land |
Two or three mentions is enough. A running commentary gets ignored.
Use the live screen
Paid plans include a photo booth, and you can show the gallery on a screen in the room. When a photo appears in public, nearby guests understand what the QR code is for.
Put the screen where seated guests can see it, not only on the dance floor.
Do not hit the photo cap mid-event
Uploads stop when the plan's photo limit is reached. Free is 10 photos. Essential is 1,000. Premium is 5,000. Ultimate follows the Fair Usage Policy.
Pick the plan before the event. Raising it during dinner is possible from the account, but guests who failed once may not try again.
What not to do
Skip these
- Asking guests to install a store app before they can upload.
- Hiding the only QR code on a slide that plays for ten seconds.
- Promising a participation percentage you have not measured on your own events.
Common questions
Should I email the link before the event?
Yes. People who miss the printed code still have the link in the invitation or the group chat.
How many times should someone announce it?
A few times: arrival, once during the meal, and once when the screen is on. More than that fades into background noise.
What if uploads suddenly stop?
Check the photo limit on the plan. Free stops at 10 photos. Paid plans stop at their own caps.
Open a gallery
A free gallery includes 10 photos. Paid event plans start at $29.
Written by
Roshan K.C
Co-founder
Co-founder of PicBee. This guide uses the public plan limits on the pricing page.
Updated: